Trader Form Deadline: Sunday 12th May 2024

Nestled in a secret location under the sparkling waters of Loch Ryan is one of the last wild, native oyster beds in Scotland. Join us for a three-day festival celebrating Stranraer’s unique seafood heritage being home to the only native oyster fishery in Scotland. 

The festival will offer a whole host of fascinating foodie experiences for visitors to enjoy, including the Scottish Shucking Championships, celebrity chef demos, children’s activities, live music and much more. Traders are now sought to add flavour to this exciting event.

IMPORTANT NOTE: Due to the growing popularity and success of previous years, we have a high interest in trading opportunities. Unfortunately we cannot provide space for all interested.

Please understand that return of this form does not confirm your attendance. Due to high demand, a selection process will take place. Successful applicants are at the discretion of the festival team. We will contact those that have been successful in due course.

Festival Programme: 

  • Friday 13th September 2024
    Opening evening with procession, music, food, and fireworks
  • Saturday 14th September 2024
    Chef demonstrations in marquee, talks, music, food and drink stalls and children’s entertainment in Stranraer Breastworks car park.
  • Sunday 15th September 2024
    Chef demonstrations in marquee, talks, music, food and drink stalls and children’s entertainment in Stranraer Breastworks car park.
     
Business Details
Name of Local Authority Where Business Is Registered
Stall Request

Please note that all trader space is subject to availability. If you are interested, we recommend completing the application form early.

Please tick the relevant boxes below for your choice of stall and electricity required.

Please note these costs are for the full weekend (all 3 days).

If you have any questions about type of stall and which location would be best suited to you, please contact festival staff who will be happy to help.

Location Stall 3 Day Rate Select
Market Marquee
1 Table
£165
Market Marquee
2 tables
£275
Market Marquee
3 Tables
£385
Outdoor Stall
4m or Less
£220
Outdoor Stall
4m - 6m
£330
Outdoor Stall
6m or More
£440
Stall 6m or more:
m
Entertainment Marquee
Stall
£220
Location Option 3 Day Rate Select
Market Marquee
Electricity
£20
Outdoor Stall
Electricity
£20
Entertainment Marquee
Electricity
£20

IMPORTANT NOTE ABOUT PAYMENTS: Payments should only be made on issue of invoice once the festival staff has contacted successful applicants. Please DO NOT send payments until this time. It is strictly required that payments are made by the date on invoice. Should these not be paid on time your allocated space will be passed to the next trader on our substantial waiting list.

NOTE ABOUT SITE FLOODING: By submitting this applicaton, traders understand that due to the festival location, the site is liable to flooding in the event of diverse weather. When this happens, festival staff will do all possible to help those traders that may be affected by flooding. The festival does not however take liability for any damaged stock or equipment. No refunds will be given to those that are affected, instead a suitable solution will be found, such as moving to a new position. 

Market Marquee Raffle
To support the sustainability of our ongoing event, we would like to ask for traders to support the festival by donating a small prize to our grand Market Marquee raffle.
We agree to donate a small raffle prize
Products
Please list the types of product and/or product categories that you'll sell on your stall. Food stalls should also complete the full details of their products further down this form.
Product category
Maximum 3 files.
2 MB limit.
Allowed types: gif, jpg, jpeg, png.
Will you be selling any food at the festival?
Food Products
I/We wish to sell the food products listed here.

Please be as specific as possible, listing any activity you will be undertaking on the day which involves the production, processing, or distribution of food.
Name of Product Raw or Ready to Eat? Open or Pre-Packed? Source of Product
more products
HACCP Forms
If you need any support with your HACCP forms, please get in touch with festival staff.
Maximum 20 files.
2 MB limit.
Allowed types: jpg, jpeg, png, pdf, doc, docx.
Equipment

Please detail any electrical equipment or gas appliances you are intending to bring to the festival.

Please ensure any electrical equipment brought onto site is PAT tested.

A gas safety certificate issued by a Gas Safe registered contractor qualified to inspect LPG, catering and non-domestic appliances should be available for viewing if gas operated equipment is used.

Item Does the Item Have Relevant Certification?
more items of equipment
Maximum 20 files.
2 MB limit.
Allowed types: jpg, jpeg, png, pdf, doc, docx.
Insurance
Maximum 20 files.
2 MB limit.
Allowed types: jpg, jpeg, png, pdf, doc, docx.
Terms and Conditions
  1. Table dimensions for the Marketplace Marquee are 6’ x 2’. Stalls must not exceed this. If more space is needed, please book relevant amount of tables. Festival Staff will be ensuring this is adhered to over the weekend.
  2. Outdoor Traders must book correct size needed. Location and dimensions will be strictly allocated by festival staff and it should not be exceeded. Festival staff will be checking this is adhered to.
  3. Entertainment Marquee: Festival staff will liaise with trader applications on size of their stall.
  4. I understand that it is my responsibility as a food trader that I will supply a hand wash unit (should I be required due to nature of my products). The Oyster Festival is not under obligation to supply these for traders.
  5. By submitting this application, traders understand that due to the festival location, the site is liable to flooding. In the event of diverse weather, festival staff will do all possible to help those traders that may be affected by flooding. The festival does not however take liability for any damaged stock or equipment. No refunds will be given to those that are affected, instead a suitable solution will be found, such as moving to a new position.
  6. Payments should only be made on issue of invoice once the festival staff has contacted successful applicants. Please DO NOT send payments until this time. It is strictly required that payments are made by the date on invoice. Should these not be paid on time your allocated space will be passed to the next trader on our substantial waiting list.
  7. Due to logistics, preference of stall location will be considered but the festival team has the final decision. 
  8. Preference will be given to vendors booking for the full Festival period.
  9. All traders must provide relevant certification and insurance documents. Please speak with festival staff if we can help you with this.
  10. A maximum of 2x festival entry tickets will be given to traders for the weekend and it is their responsibility to administer them to stall staff.
  11. Stallholders will be able to set up between 2pm and 5pm on the Friday of the festival. Stall should be removed after the Market marquee closes on Sunday (5pm).
  12. Stranraer Oyster Festival will employ a security guard on site at all times. However, any equipment or goods are left solely at the traders responsibility. No responsibility is held by Stranraer Oyster Festival for stolen or damaged items.
  13. Stallholders undertake to maintain presence at their stall during the publicised time of the session.
  14. Stallholders are responsible for providing all own equipment including refrigeration and handwash units. 
  15. Stallholders agree that any rubbish is taken away and disposed of responsibly. 
  16. Stallholders are responsible for adhering to the rules and regulations of the Food Hygiene Scotland (regs 2006) and the provisions of the Food Safety Act 1995 and any other legal requirements.  Full details are available from the Environmental Health Department. 
  17. Bookings cancelled within one month of the Festival will be liable to pay half the fee. If cancelled within one-week, full fee will be payable. 
  18. By submitting this application the stallholder confirms they have appropriate public liability insurance.
  19. By submitting this application the stallholder understands that a user account will be made for the stallholder on the Stranraer Oyster Festival website. This account will be used to manage the booking including storing paperwork such as Public and Employers’ Liability Insurance Certificates, Gas/Electricity Safety Certificates and HACCP Forms.
Sign above